Vendor FAQ

Vendors can submit an inquiry through our Vendor Inquiry Form to express their interest. We'll provide them with further details and requirements.

We welcome a variety of products that align within Khairos Coffee Co.'s atmosphere. This could include handmade mugs, candles, stationeries, art, artisanal snacks, and more.

We also invite food vendors to promote and sell their foods during our working hours and special events.

While we aim for a diverse selection of products, there may be some restrictions on certain categories. Contact us to discuss your product offerings, and we can provide more details.

Fees may vary based on the type of product you offer.

Physical Products (ex: crafts, candles, soaps, etc.) The size of these spaces differs based on location and availability. If you are chosen as a vendor, we will request you to visit and determine the most suitable space for your business.

Food Vendors (ex: baked goods, juices, etc.) Food concessionaires must have their food products packaged and stamped with ingredients and expiration date due to Tennessee Health laws (Cottage Law), unless the food products are made in a commercial kitchen. Daily food inspections and replenishments are advised.

Based on the product you're offering, spaces are available to rent from $50/mo up to $150/mo* with a minimum of three months. A 10-15% fee applies to all sold items. It helps cover administrative costs, sales tax, card swiping fees, and insurance costs.

Get in touch with us if you would like to talk more.

*The rental charges and fees could change based on the level of demand.

We ask our vendors to stay a minimum of three months. Over time, vendors can build strong relationships with the shop owners, staff, and customers. This can lead to better communication, trust, and a deeper understanding of each other's needs.

Long-term presence in a space can contribute to brand recognition among customers and community. Familiarity with the vendor's products or services may lead to repeat business and customer loyalty. A longer tenure allows vendors to receive feedback from customers and the shop itself. This feedback can be valuable for making improvements to products, services, or marketing strategies.

Vendors typically sign a contract outlining the terms of their participation.

We've set up some guidelines to make sure everything looks great and comes together seamlessly. Our team is here to collaborate with vendors and create an attractive display for their products.

While we provide some basic display options, you are welcome to bring your own fixtures to showcase your products. We can work together to create an appealing display that fits the overall aesthetic of our coffee house.

Certainly! We're here to support you in setting up your display. Whether you need help arranging products or using specific fixtures, we're committed to making your shopping experience visually appealing and seamless.

Vendors are responsible for managing their own inventory. Regular updates on stock levels may be required, and our team can provide guidance on best practices for inventory management.

Absolutely! We encourage vendors to connect with customers by providing samples or exclusive promotions. It's a fantastic way to elevate the overall customer experience! 

Small Business Events are also open for participation by vendors to have a chance to connect with customers on a personal level.

Sales transactions are processed through our point-of-sale system. Payments are typically disbursed to vendors on a weekly basis. Detailed financial information will be provided upon acceptance as a vendor.

We actively promote our vendors through our marketing channels, including social media, email newsletters, social media ads, and events. We also collaborate with vendors on special promotions to maximize exposure.

Food Vendors are typically required to have their own liability insurance. Make sure to provide proof of insurance during the application process, and we can guide you on the specific requirements.

Absolutely! We encourage vendors to participate in special events and promotions to enhance visibility and attract more customers. These opportunities will be communicated in advance.

While we encourage individual branding, we may have guidelines to maintain a cohesive overall look for our coffee house. Discuss your branding plans with us, and we can collaborate to ensure a harmonious visual identity.

Customer feedback is important to us. We handle feedback and concerns in a collaborative manner, working with vendors to address any issues promptly and maintain a positive customer experience.

No worries! Please get in touch with us and we'll definitely get back to you with an answer!